Fees & deadlines

Abstract submission extended deadline: 30^th Sept 2025
Abstract acceptance communication: 31^st Oct 2025

Full paper submission deadline: 30^th Jan 2026
Paper revision deadline: 31^st March 2026
Reviewed paper submission: 30^th April 2026

Registration opens: to be advised
Registration deadline: 11 May 2026

The different fees to pay to attend the conference are:

Presenting author regular: €550
Non-presenting author regular: €800

Presenting author student: €300
Non-presenting author student: €550

Training session: subsidized fee of €50 (limited to 50 participants)

Accompanying persons (social events only): €100

Prices are given VAT included and content coffee-breaks and lunches.

Any request must be sent to the secretary of the conference: organizers@eccc-2026.org.

1. If a registrant is unable to attend an event for any reason, his/her registration can be transferred to someone else from the same organization, subject to the organizer’s approval.

2. Where the registrant is unable to attend, and is not in a position to transfer his/her place to another person, then the following refund arrangements apply:

• Registrations cancelled before January 31^st: full refund of registration fees.
• Registrations cancelled between February 1^st and March 31^st: 50% refund of the registration fees.
• Registrations cancelled after April 1^st: not eligible for refund.

Eligible refund will be paid after the conference.

3. Participants who are obliged to cancel because of a failed visa application will be refunded the registration fees paid, after deduction of the €100.00 administration charge per participant registered. Notification must be received by us in writing (email or fax) not later than 15 (fifteen) working days before the conference starts* for refunds to be eligible. Cancellations received after this cut-off time will not be eligible for refund. (* Saturday and Sunday do not count as working days.)

Refunds will be made in the following ways:

• For payments received by credit or debit cards, the same credit/debit card will be refunded (within 2 months of the payment only).
• For all other payments, a bank transfer will be made to the payee named on the account.

Please note: for payments received from outside Europe by bank transfer, the refund will be made by bank transfer – all bank charges payable by the recipient.